Commercial Operations Budget Specialist

Key Responsibilities:
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Create, maintain, and update Purchase Orders for all Commercial Operations & Digital Teams
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Confirm and validate project completion with brand managers / Project owners and submit goods receipt in Ariba
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Create, maintain, and update IRC Purchase Orders for all Brand Teams
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Liaise and coordinate with Marketing Specialists for Mitems maintained in external warehouse
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Collect, review data from SAP, and work closely with AP Team to research and troubleshoot POs + invoices with errors / inaccuracy or missing in the system
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Assist with expedited payment processes for all ComOps + Digital Teams
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Assist Budget Manager on Month End + Year End Close by reviewing month end close reports (VIM & Open PO Reports). Contact Project owners/Brand managers for project completion and ensure all invoices are processed before close.
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Assist & Facilitate Vendor Creations in Master Data
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Manage invoices for 2-way match Purchase Orders in spreadsheets, obtain validation for brand managers/project owners and communicate SAP approvals to Directors
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Maintain & update internal processes for purchase order, invoices, and keep records up to date and within company policy
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Stay current with Procurement process changes
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Handle technical issues within purchase orders, procurement, invoicing, AP, & master data
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Additional duties/projects assigned by Manager
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Work closely with team members to create a culture of collaboration and continuous improvement
Qualifications:
Essential:
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Minimum education of high school diploma or equivalent
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Must be detail & deadline oriented
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Excellent Administrative, Time Management and organizational skills
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Excellent Communication- Oral and Written
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Strong Analytical Skills- Able to analyze Data and Provide Feedback/Solutions
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Basic knowledge of Accounting Skills
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Knowledge of accounting processes and Vendor requirements
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Ability to work independently, under general direction, and create organized work plans for multiple projects and output requirements in a timely manner
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Ability to work under tight deadlines, engage with diverse levels of personnel in a multi-functional environment
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Ability to be flexible, multi-task, have strong organizational and communication skills to meet strict deadlines and manage multiple projects
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Demonstrate creative thinking and good business judgment in a changing work environment
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Advanced Computer Proficiency with SAP/MS Word/ MS Excel- Pivot Tables and VLOOKUP/ PowerPoint/MS Access/ Apple Devices and Software
Desirable:
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Strategic - Big picture thinker with ability to drill down to the details, Planning, facilitation, problem analysis/solving, decision making, solution oriented
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Creativity and Innovation - Creativity, business savvy, originality, intuition, open-minded
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Business- Work-flow structuring, monitoring, multi-tasking, analytical, quantitative, organizational, detail-oriented, time management
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Leadership and Personal- Motivating others, strong cross-functional coordination and leadership, autonomy, collaboration, initiative, flexibility and adaptability, communication, sensitivity, objectivity, integrity, dependability, impact, tenacity